Format for Tenure Submissions in the Physical Sciences

The format for tenure submissions given below is intended as a checklist for the completeness of tenure packages. Please consult the Guidelines for Recommendations for Promotion or Appointment to Tenure for detailed information on what is required for each item. If an item is not relevant in the case at hand, please indicate that rather than just omitting it.

Note that it is especially important that the people selected to write letters of evaluation of the candidate for either promotions or appointments to tenure be selected according to the criteria outlined in Section I of the Guidelines, and that the letter soliciting evaluations follow the sample letter given at the end of the Guidelines.

A. Letter of transmittal from the dean.

B. Chair's letter of transmittal.

C. Curriculum vitae of candidate:

1. Name.
2. Education and positions held.
3. Special information.

D. Balance of responsibilities and accomplishments in teaching, research, and service.

E. Teaching ability and experience:

1. Summary of teaching activities.
2. Statement on teaching by the candidate.
3. Peer review of candidate's teaching.
4. Student evaluations of candidate's teaching.
5. Supplementary information on teaching.
6. Information required for candidates with no or limited teaching experience.

F. Research:

1. List of research publications:
   1. Papers in refereed journals; journal rankings, standards, acceptance rates.
   2. Papers submitted to refereed journals.
   3. Monographs or jointly authored books.
   4. Books or proceedings edited.
   5. Invited papers in proceedings or books.
   6. Invited abstracts, contributed papers.
   7. Other nonrefereed publications.
   8. Unpublished technical reports.
2. Three most significant publications.
3. Research students, thesis titles, current employment.
4. Statement on research by the candidate.
5. Department's assessment of the candidate's research.
6. Summary of grants and contracts received or pending.

G. Outreach/Extension if candidate has outreach/extension responsibilities:

1. Description of three most significant programs:
   1. Problem and clientele.
   2. Objectives of the program.
   3. Methods used.
   4. Implications and outcome of the program.
2. Contributions to other specialized/interdisciplinary programs.
3. List of outreach/extension publications.
4. Three most important outreach/extension publications.
5. Voluntary and invited presentations.
6. Statement by the candidate.
7. Evaluation of work by colleagues.
8. Supplementary information.

H. Professional Service.

I. Letters of evaluation:

1. List of top institutions in the field and the candidate's specialty area.
2. List of all people solicited for letters.
3. Qualifications of the reviewers, connections with the candidate.
4. Letters of evaluation (5--8) solicited following the sample at the end of {\em Guidelines}.

J. Effect of the appointment on department balance and future plans.

K. Urgency.

Appendices:

1. Offers of positions elsewhere.
2. Acceptance letters for publications not yet in print.
3. Letters of approval for proposals not yet funded.
4. Letters of evaluation, sample of the letter used to solicit evaluations.
5. Department guidelines for tenure.